The Planning Committees meet at least twice a year. All project proposals, protocols, progress reports and final reports are to be submitted for consideration at either of the meetings. Such documents must reach RMRD SA and / or the Project Committee at least 6 weeks before a meeting. Please take note the dates of the meetings will be published on the website.
The documentation will then be distributed to the different Working Groups for their inputs and the convenors of the Working Groups return their consolidated inputs to the RMRD SA and / or Project Committee 2 weeks before a meeting.
Once a project proposal has been accepted in principle the RMRD SA and / or Project Committee will inform the project leader and the responsible institution, and will furnish them the specific date on which a full protocol must be submitted.
When a protocol has been accepted the RMRD SA and / or Project Committee will see to it that the Agreement is signed as soon as possible. The Agreement is a contract and will include the due dates for progress reports and the final report and the project leader will be reminded annually of these due dates.