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Process & Timescales

The Planning Committees have developed procedures according to which proposals and protocols for research projects, progress reports, final reports and popular articles for publication are judged.

These procedures are continuously updated and improved. The current set of procedures in place and described here is considered efficient and is to be adhered to.

A successful research project will follow FIVE phases, from the Call to Completion. Each of the phases has more steps, please follow the links to the relevant section.



A researcher must submit a proposal by the deadline which will then be considered at the next meeting for funding. The Committees use a carefully drawn up set of criteria to determine which proposals are successful. If a proposal is accepted then the researcher will be required to complete a protocol.

Only once a protocol has been accepted then the contracts or Agreements will be drawn up and signed between the RMRD SA and the Research Institution. Thereafter the funds will be released to the Research Institution for payment of research costs as agreed.


The Planning Committees meet at least twice a year. All project proposals, protocols, progress reports and final reports are to be submitted for consideration at either of the meetings. Such documents must reach RMRD SA and / or the Project Committee at least 6 weeks before a meeting. Please take note the dates of the meetings will be published on the website.

The documentation will then be distributed to the different Working Groups for their inputs and the convenors of the Working Groups return their consolidated inputs to the RMRD SA and / or Project Committee 2 weeks before a meeting.

Once a project proposal has been accepted in principle the RMRD SA and / or Project Committee will inform the project leader and the responsible institution, and will furnish them the specific date on which a full protocol must be submitted.

When a protocol has been accepted the RMRD SA and / or Project Committee will see to it that the Agreement is signed as soon as possible. The Agreement is a contract and will include the due dates for progress reports and the final report and the project leader will be reminded annually of these due dates.